Aronson’s government contract compliance experts help you operate – and succeed – in a complex and highly regulated environment.
Government contractors operate in a complex and highly regulated environment. Aronson LLC's team of experienced government contract professionals has been successfully guiding clients through the myriad of unique government contract requirements for more than 25 years. Whether you need compliant business and accounting systems, pricing and audit support, training or general Federal Acquisition Regulation (FAR) expertise, Aronson is the one-stop shop for all of your compliance requirements.
The federal government imposes requirements on contractor accounting systems and practices beyond those typically encountered in the commercial world. Many of these unique requirements also apply to small businesses. Aronson has the technical expertise and industry knowledge required to provide a full range of accounting support. Our clients range from the smallest start-ups, to established government contractors, to large commercial companies entering the government market for the first time.
Our goal is to develop accounting systems that are easy to use, comply with federal requirements, and effectively support our clients' business objectives. According to your company's specific needs, our contracting experts can:
- Conduct SF 1408-based Contractor Accounting System Reviews to determine "adequacy" of the accounting system for government work
- Provide "3rd party" certifications as to the adequacy of subcontractor accounting systems
- Interface with DCAA during formal SF 1408 accounting system reviews
- Optimize commercial off-the-shelf accounting software products to meet government cost accounting requirements
- Develop an acceptable chart of accounts for cost accumulation
- Design an indirect cost structure and calculate indirect rates
- Assist with budget development
- Prepare/review incurred cost submissions
- Review accounting manual
- Establish adequate policies and procedures
- Perform unallowable cost review
- Review, analyze and advise on billing and timekeeping systems
- Address issues related to CAS (cost accounting standards) and develop disclosure statements
- Assist with resolution of government audits and compliance issues
Government audits can be stressful, if not downright scary. Whether the government is auditing your cost proposal, your incurred cost submission, your accounting system, or simply questioning costs on an invoice, Aronson has the expertise and experience to manage the audit and optimize the outcome.
Government proposals are sophisticated and require experience and knowledge to successfully prepare. A proposal that misses one or more of the explicit or implicit requirements will most likely be unsuccessful and could conceivably place the contractor in a position of non-compliance with a variety of rules and regulations. Aronson experts have extensive experience in all aspects of proposal development as reflected in the specific services we offer:
- Solicitation Review and Assessment of Requirements and Risks
- Strategy and Tactics
- Proposal Management
- Development of Requirements, Compliance Matrices, Volume Outlines
- Preparation of Subcontractor RFPs
- Pricing Support
- Cost Proposal Volume Preparation
- "Red Team" Reviews
Acceptable "back office" systems are an integral part of any government contractor's business model. If your firm possesses government property, purchases goods and services, or utilizes Earned Value Management, you need a business system that is acceptable to the government. Aronson consultants can assess your existing systems or develop a custom system from the ground up. We can also perform mock audits and interface with DCAA/DCMA during system audits. We provide assistance with a variety of business systems, including:
- Purchasing Systems (CPSR compliant)
- Earned Value Management Systems (ANSI/EIA Std 748 compliant)
- Government Property Systems
- Estimating Systems
Aronson consultants have real world experience drafting and negotiating non-disclosure agreements, teaming agreements, subcontracts, and consulting agreements. Whether you need a set of standard template agreements, assistance in negotiating an agreement, or a review of agreements you are being asked to sign, our team will make sure you are protected and your risks are mitigated.
Large government contractors typically maintain contracts departments well-staffed with contract managers and contract administrators. However, smaller contractors may not have the need or resources to establish a full service contracts function in-house. Until they achieve critical mass, these companies may find the greatest efficiency in outsourcing their contracts administration support function. Aronson offers contracts administration support, from complete outsourcing to case-by-case assistance. Our contract administration specialists can:
- Review contracts and subcontracts for administrative and regulatory requirements
- Prepare contract briefs
- Establish and maintain contract and subcontract files
- Develop contract policies and procedures
- Negotiate with contracting officers and prime Contractors
- Provide (FAR) interpretation and guidance
- Prepare issue oriented position papers and correspondence
- Novate contracts
- Prepare contract closeout final invoices
Ethics and Compliance Programs
No industry is under such constant scrutiny as government contracting. Recent changes to the FAR added rigorous new ethics and compliance requirements to the already formidable array of existing laws and regulations. Even most small contractors are now required to have a Code of Conduct and a compliance program. Our expert consultants can assist you with the review and development of an employee code of business conduct and ethics and compliance training.
Most contractors who get into trouble with the authorities do so out of ignorance of the rules and regulations. Employee training is a key component of any compliance program. Our consultants are frequently asked to speak to industry groups on a variety of government contracting topics, participate in panel discussions, present seminars or webinars, and have published numerous articles.